Accounts payable automation for country clubs
AP Automation Designed For Clubs
Process, approve, pay, and communicate from anywhere with the #1 AP automation solution for country clubs.
Hole-In-One AP Automation
Invoice Automation
Digitize invoices automatically with industry-leading AI machine learning.
VendorPay
Schedule payments via check, ACH, or Ottimate vCard and earn cash back.
The Ottimate Card
Replace paper checks with virtual cards for faster, safer payments.
Document Storage
Every invoice is searchable and secure in your new digital filing cabinet.
Invoice Software for Country Clubs
Make Your Club’s AP Process 80% Faster
Eliminate 90% of Paper Invoices
Ottimate digitizes every invoice and keeps an image of the original at hand.
Upload paper and electronic invoices in bulk, no manual input required. Or use Vendor Connections, a Ottimate feature that obtains digital invoices directly from your vendors.
Give your managers their time back
What if your managers received invoices already coded down to the line item?
Ottimate tags each invoice with its department codes upon upload, and even maps each line item to your GL, so that your managers don’t have to.
Manage All Your Approvals In One Cloud-Based System
Ottimate enables property-wide invoice approvals in an efficient, centralized AP workflow.
Gain a digital source of truth
Get on the same page — and get rid of paper.
Ottimate stores a digital copy of each invoice alongside a full audit trail of approvals, exports, and payments in one centralized and searchable system.
VendorPay
Process And Pay Invoices In One Seamless Workflow
Schedule and approve payments right in your AP platform with Ottimate Bill Pay.
- Schedule invoice payments using checks, ACH, or virtual cards
- Approvers can sign off on payments remotely
- No more mailing checks or late payments
- Auto-Pay recurring expenses like utilities and rental fees
- Earn competitive cash back on vendor payments
Organize and streamline your country club’s AP.
Invoice Processing That’s Board-Approved
Ottimate’s automation and reporting tools keep your executive team in the loop on everything from payment approvals to in-depth financial reporting.
Hear from The Club At Ravenna
“
We’re not in the same space as the other managers, so I used to have to cater to different schedules to get invoice approvals. Now it’s the same process for everyone: they have to go onto Ottimate and approve it in order for it to be paid. It’s streamlined how everyone looks at invoices.
”
“
Bill payment was very manual before. Now we send everything through Ottimate. I just set up payments every week and it’s seamless. For our CFO, who isn’t in the office every day, it’s great that she’s able to approve those payments from anywhere. I just feel like it’s more efficient for everyone.
Stephanie Liby
Accounting Manager
”
Expense Management
Issue and control your own expense cards
The Ottimate Card lets you issue virtual and physical debit cards to employees, departments, and properties in a single click. No credit approval or underwriting necessary.
Replace reimbursements and corporate cards with pre-approved expense cards you can use for:
- Recurring and one-off business expenses
- Property maintenance costs
- Subscriptions, licenses, and utilities
- Corporate and department-level expenses
- Marketing expenses
An AP Caddy For Everyone At The Club
Accounting
- Speed up your invoice & bill pay workflow by 80%
- Schedule bill payments right from your invoice platform
- Keep tabs on all your records with a secure digital filing cabinet
Department Heads
- Code fewer invoice line items with automated GL coding
- Review and approve invoices on mobile anywhere
- Only review invoices tagged to your department
Board Approvers
- Sign off on payments securely online
- View the full approval trail, notation, and documentation for payments
- Tag other people within the approval flow with any questions
CFO
- Centralize AP documents, processes and approvals in one workflow
- Help accounting staff process invoices efficiently
- Report spending to stakeholders on a granular level
GM and Superintendent
- Split invoices between departments with a click
- Manage invoices, payments, and approvals virtually and securely
- Route every invoice to the right sequence of approvers
Board Members
- View granular reporting that pinpoints sources of changing spend
- Implement an invoice processing flow that automates real-time cost control
- Organize all your P&Ls while maintaining a centralized, holistic view of AP
Designed To Work With Your Club’s Tech Stack
Ottimate Integrates With Your Accounting Platform
Seamlessly connect your AP data with the technology you’re already using.
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Spend More Time on What Matters and Less Time on AP Processes.
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